Finance Lead

OMS International - Canada | Burlington, ON

Posted Date 9/07/2022
Description

 By God's grace, One Mission Society unites, inspires and equips Christians to make disciples of Jesus Christ, multiplying dynamic communities of believers around the world.

We believe that the power of the gospel in the hands of disciple-makers will transform all nations.

 One Mission Society was founded on the principle that the most effective way to share the Gospel is to train a nation’s sons and daughters to lead and multiply believers and churches in their own culture and their own nation. Our strategy has stood the test of time for nearly 120 years and includes multiplying disciple-makers, churches, missionary movements, and theologically trained leaders to build up a healthy body of believers in each nation and to promote sustainability across generations.

Position Summary: The purpose of this role is to provide leadership to the finance activities of the organization, including AP, Payroll, CRA compliance, Reporting and Projects.

Reporting to: Executive Director

Responsibilities

Accounts Payable

  • approving and coding, of vendor, one-time, and recurring invoices
  • processing and posting cheques using A/P module of accounting software
  • approving, coding and processing on-line payments via bank and credit card payments and recording by journal entry
  • printing required reports and maintaining A/P records (including filing)

 Receipting and Compliance

  • ensure timely creation of credit card and eft donation batches for posting by Donations and Receipting Officer
  • reconcile and approve Type I payment of funds received from Canadian donors, designated for international missionaries, and prepare and initiate transfer of funds on a quarterly basis
  • ensure compliance is met prior to the transfer of any project funds
  • monitor compliance spreadsheet for all project numbers and assist with maintaining compliance status for all projects by ensuring receipt of required supporting documentation for funds transferred
  • assist with relevant issues as required

Month End

  • reconcile and approve Type II invoice from Greenwood and prepare and initiate transfer (or ensure receipt) of funds
  • create and/or post adjusting General Journal Entries (i.e., funds transferred between projects and abroad, reallocating fees and service charges, recording insurance, depreciation, postage, etc.) to accounting software
  • calculate assessment allocations for all applicable projects and post to accounting software
  • analyze data and transfer information from accounting software reports to Excel based reports
  • create and distribute approximately 25 month-end or 55 quarter-end reports
  • distribute Board of Directors and Men for Missions Cabinet reports
  • aim to complete month end processes by the 20th of the following month

 Year End

  • draft budget for new fiscal year and record in accounting software once approved
  • post to accounting software: adjusting, prepaid, accrual, and reversing journal entries
  • work with MFM Administrator to close outstanding teams
  • assist auditors with onsite two-day financial audit and close the fiscal year
  • attend the audit committee meeting at the invitation of its members

Project Maintenance

  • calculate Missionary Support Requirements (MSR) as required
  • obtain approvals for new project requests (including MFM teams) and issue numbers
  • conduct quarterly project review with colleagues and initiate required follow-up
  • conduct reconciliations of projects, as required
  • recommend/process project closures as applicable

General

  • maintain cash position
  •  calculate and file the HST claim in April and October of each year
  • conduct annual review re: liability insurance
  • assist with filing of T3010 by March 30 of each year
  • process the wiring of funds/external transfers
  • arrange the purchase of US funds, as required
  • prepare reports for semi-annual and annual board meetings and attend board meetings as requested
  • maintain storage of records and documents according to regulations and policies
  • conduct research as needed with CCCC and CRA
  • assist with the compilation of the policy manual by researching/writing proposed policy, etc

 Payroll

  • allocate expense reports and seek approvals from Executive Director
  • maintain attendance trackers for the Burlington office staff
  • calculate and prepare payroll using Excel and accounting software
  • ensure sufficient funds are available in missionary project numbers prior to processing
  • process payroll by the 15th of each month using accounting software
  • set up payment of source deductions on a monthly basis
  • complete web remittance of RSP contributions and record in accounting software
  • research and record COLA for indexed retirees in February of each year
  • complete MSR salary review on an annual basis
  • complete and distribute T4 and T4A slips and summaries by Feb 28 of each year
  • complete Pensionable and Insurable Earnings Review (PIER) reconciliation as necessary
  • complete Record of Employment (ROE) forms as needed
  • maintain payroll and personnel records

Deadline: September 24,2022

Ministry Focus
Mission Sending
Employment Status
Full time

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