Finance Manager

S.A.L.T.S. Sail and Life Training Society | Victoria, BC

Posted Date 10/07/2019
Description

POSITION PROFILE: FINANCE MANAGER
October 2019
Reports to: Executive Director
Status: Full-time Permanent
Compensation: Salary plus 5% RRSP payments, group benefits/extended health plan, and 3 weeks paid vacation

Job Summary:
This person ensures the financial health of the Society by developing and maintaining accurate financial policies, procedures and transaction records. Office hours are 8 am to 4:30 pm, Monday to Friday at 451 Herald Street, Victoria BC. Must be legally entitled to work in Canada.

About SALTS and Our Mission:
SALTS is a non-denominational Christian organization that provides youth mentorship on tall ships. Each year, 1700 young people (ages 13-25) receive “sail and life training” aboard one of our two schooners. SALTS Board, staff and crew members must be deeply committed to our mission: “to develop the spiritual, relational, and physical potential of young people through sail training, shipboard life and associated activities in a Christian environment.” SALTS currently has 21 full-time employees and an annual operating budget of ~$2.5 million with an additional $6.0 million capital project underway. To learn more about SALTS, please visit www.salts.ca.

Essential Functions and Accountabilities:
• Ensure accuracy of core financial data (AP, AR, GL) in Quickbooks
• Maintain accuracy with the trial balance and general ledger on a daily basis and implement month end close procedures including reconciliations and accruals in a multi fund environment
• Receive, code and enter vendor invoices. Follow up with managers on coding and approvals as required
• Agree payables to supplier statements and timely payment of payables, distributing cheques and supporting documents for signature
• Review and enter credit card expenses and reconcile credit card statements monthly
• Prepare and file monthly PST returns and quarterly GST returns
• Process all revenue and deferred revenue payments received
• Record revenues at time earned and transfer from deferred accounts
• Ensure bank deposits are done on a timely basis
• Reconcile bursary donations received, deferred and disbursed, on a monthly basis
• Prepare and distribute month-end reports and financial statements on a timely basis
• Prepare semi-monthly in-house payroll and maintain confidential payroll files and records. Prepare T4’s and Worksafe annual filings
• Answers employee queries on payroll and benefits matters
• Maintain records for Group Benefits Plan, serving as Benefits Administrator
• Remit monthly RRSP contributions and withholding taxes; quarterly Worksafe returns.
• Maintain records of vacation leave, sick time, and employee hours worked
• Receive bank statements and prepare bank reconciliations on a timely basis and submit for approval
• Reconcile interfund balances monthly
• Maintain inventory and sales records of SALTS-branded gear and donated boats
• Prepare journal entries including recurring, prepaids, amortization, accruals and correcting entries
• Prepare year-end working papers as required by auditors
• Meet as needed with the Board’s Treasurer to brief her/him on the financial statements and to discuss the financial state of the Society
• Create and apply fiscal controls and procedures
• Develop and monitor budgets
• Prepare and file Canadian and USA annual tax returns
• Create financial projections and modeling for strategic planning process
• Reconcile databases to general ledger accounts on a monthly basis
• Ensure income tax receipts are prepared according to CRA guidelines and deadlines
• Occasionally attend Board meetings and present financial reports
• Maintain a current set of financial policies and procedures which is accessible to the Executive Director
• Advise the Executive Director on matters related to financial health and budget goals
• File the Society’s annual report with the Registrar in BC
• Organize and file paper and electronic documents

Other Duties:
• Assist other team members with their responsibilities if/when necessary, such as answering occasional phone calls, assisting a guest, helping at a SALTS event or assisting in communications during an emergency on board our schooners
• Acts as one of our liaisons to our information technology support contractor
• Occasional participation in the SALTS sail training program is encouraged but not required
• A satisfactory criminal record check is an employment requirement and must be updated when requested
• Assumes other responsibilities as specified by the Executive Director

Knowledge and Skills:
• Proven experience in a financial management role
• Excellent working knowledge of Quickbooks software and MS Office suite, especially Excel
• Ability to plan, organize and effectively manage multiple priorities
• Ability to identify workflow and process improvements utilizing technologies to drive efficiencies and change
• Strong attention to detail
• Strong interpersonal skills and a cooperative, friendly attitude
• Professional and courteous phone manner
• Good written and verbal communication skills
• Experience working with a charitable or non-profit organization and familiarity with Canada Revenue Agency guidelines for Registered Charities is an asset

Education:
• Completion of intermediate accounting courses
• Minimum of five years industry experience for undesignated candidates

Ministry Focus
Christian Camp
Employment Status
Full time

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