The Human Resources Assistant is a salaried full-time position that supports the recruitment and onboarding, health and safety, diversity and inclusion, and training and development functions of the HR department.
This role is a combination of detail oriented administrative tasks and HR program implementation. The successful candidate will be a team player with a well-developed understanding of customer service as it relates to HR. They will demonstrate thoroughness and accuracy in the delivery of daily duties, and the strong organizing and planning skills essential to effective HR program implementation.
Reporting to the Director of Human Resources, this position is part of a 5-person HR team that supports 148 staff across Ontario.
MCC is a charitable organization that partners with churches and community organizations worldwide to walk with people who are disadvantaged. MCC supports activities that provide emergency assistance, reduce poverty, and promote healthy communities, sustainable living and alternatives to violence. As an internationally recognized NGO, MCC currently serves in 57 countries with 716 partners, 1133 staff and 40,000 volunteers.
All MCC workers are expected to exhibit a commitment to: a personal Christian faith and discipleship; active participation in a Christian church or Christian community; and nonviolent peacemaking. MCC is an equal opportunity employer, committed to employment equity. MCC values diversity and invites all qualified candidates to apply.
- Excellent computer skills (MS Word, MS Excel, MS Outlook, Internet and database systems)
- Ability to work quickly and independently on identified tasks and with minimal supervision
- Ability to gather data, to compile information, and prepare reports
- Excellent interpersonal and communication skills: both verbal and written
- Ability to determine shifting priorities in a fast-paced work environment
- Discretion and ability to deal with highly confidential and sensitive information
- Excellent organizational and time management skills
- Ability to support multiple people in a collaborative team environment
- Detail oriented and able to respond positively to change
- Passion for internal customer service excellence
- Ability to work productively in cubicle work area
- Ability to travel annually within Canada
- Valid ‘G’ Ontario driver’s license
- Police vulnerable sector check (required upon hire)
- Legally able to work in Canada
- Human Resources experience and familiarity with an HRIS system
- General understanding of MCC work both internationally and provincially
- Knowledge of OHSA
• Provide administrative support to the Director of Human Resources
• Manage HR team calendar and provide scheduling and logistics support for team meetings
• Oversee staff certification expirations and renewals, ensuring certifications remain up to date.
• Manage the job description folder, updating job descriptions in HRIS
• Update policy handbook with reviewed/new policy
Health and Safety (0.1)
• Support the JHSC in implementing MCCO’s Health and Safety program and the administrative tasks of the committee.
• Receive and track all incident reports
• Submit and track all WSIB claims.
• Ensure that safety-related training records, incident reports and other documents are properly completed and stored
• Schedule policy review and updates for health and safety policy
• Lead the wellness initiatives for MCCO
• Provide primary back up related to recruitment and onboarding for new staff
• Work with new hires and hiring managers to ensure all HR related documentation and tasks related to pre-boarding and onboarding have been completed, received and filed appropriately.
• Work with the recruiter to ensure timely customer service to applicants throughout the hiring process
• Provide logistical and technical support for interviews
• Assist with interview sessions as required
• Provide administrative assistance for SALT and Summerbridge programs recruitment
Training and Development (0.2)
• Provide operations leadership to the Becoming Peacemakers team
• Collaborate with the Director of Human Resources on an organizational training plan for MCCO staff
• Develop an annual external training event based on our strategic plan priorities
• Track training and input the data into HRIS team member records
• Manage logistics and attendance for HR related employee trainings
Anti-Racism, Diversity and Inclusion (0.2)
• Be the MCCO rep on the MCC system Dismantling Oppression Network
• Develop and lead an internal anti racism team
• Develop a strategy and work plan that moves MCCO forward both internally and externally in this work
• Participate in MCC Canada and MCC Global HR Network Meetings
• Perform other job related duties as assigned
• Participate in MCCO orientations, provincial meetings, Peace Conference and Staff Development Day
• Participate in a local faith community, being willing to use personal gifts within this community and model nonviolent peacemaking through respectful interaction with others
• Maintain a high level of integrity, reflecting Christian respect and Christ's unconditional love to those with whom you work, including colleagues, partner agencies, the homeless and marginalized
• Answer inquiries about MCC from constituency and general public; communicate MCC's values, articulating the importance of MCC's criteria for workers, all of whom serve as representatives of the Mennonite and Be in Christ churches which support MCC
• Model nonviolent peacemaking through respectful daily interactions with staff and the public
Please note this posting closes on October 18, 2020