Executive Assistant

Calgary Pregnancy Care Centre Association | Calgary, AB

Posted Date 1/13/2022

Position 110: Executive Assistant

Supervised by: Executive Director

Term Position: Full Time, 1.0 FTE


Who We Are:

The Calgary Pregnancy Care Centre is a non-profit agency offering assistance for anyone facing an unplanned pregnancy or experiencing post-abortion stress. We have been caring for women, youth and families since 1985. We are committed to providing high quality support and programs powered by a passionate and dedicated team. For information about our organization please refer to our web site at www.pregcare.com 

Position Summary:

The Executive Assistant reports to the Executive Director, providing administrative, operational and financial support to the executive leadership team and organization.

Primary Responsibilities:

  1. Administrative
  • Manage Executive Director calendar to coordinate administration and workflow as needed.
  • Coordinate meetings for Executive Team, for all internal and external meetings, speaking engagements, events and conferences by anticipating their needs before they arise.
  • Assist with administrative and planning duties for campaigns (conferences, fundraising)
  • Update Operations Plan for Executive Team and remind them of upcoming events
  • Update Admin Calendar for Zoom meetings / Staff vacation,
  • Make travel and guest arrangements.
  • Work occasional evenings, weekends, as needed, for onsite conference / campaign support.
  • Data entry, mailing, and filing
  • Communicate with Board members and ensure they are aware of upcoming meetings or events.
  • Manage all Board Documents ensuring they are prepared prior to meetings, proper signatures are provided and filing of all documents
  • Arrange meal for in-person meetings


  • Manage Donor Perfect software, input, verification, receipting and reporting.
  • Manage fundraising software and the link to Donor Perfect.
  • Train Admin staff and volunteers to utilize donor software.
  • Assist with Fund Development as needed.
  • Work with ED to ensure Donor acknowledgement

3. Human Resources

  • Manage employee’s files
  • Manage Employee Benefits Plan: applications, changes, cancellations and communication.
  • Ensure Time Off and Benefit information is updated in Payroll software
  • Provide support for Payroll and Accounts Payable


The successful candidate will idealy possess a degree in Business Administration. A technical diploma with significant professional experience may be considered in lieu of degree. The successful candidate should also possess a minimum of to to three (2-3) years of demonstrated executive assistant or office management experience. A background in Human Resources will be considered an asset.

The successful applicant must:

  • Respect and uphold the Statement of Principle, Statement of Faith, and policies of the Centre.
  • Be highly proficient in the Microsoft Office Suite.
  • Possess superior communication, organizational, servant leadership and teamwork skills.
  • Be comfortable on a Mac platform and quick learner with software.
  • Demonstrate ability to professionally manage highly confidential information.
  • Be a self-motivated (self-starter, takes initiative with minimal instruction)
  • Be committed to continual learning, maintaining professional and technical knowledge.
  • Energetic, professional and flexible – adapting to changing organizational needs.



  • Successful applicants must provide proof of qualifications.
  • Only education obtained from an accredited institution will be recognized as meeting the minimum qualifications.
  • An enhanced security clearance must be completed as a condition of employment.

What We Have to Offer:

  • Free Downtown Parking
  • Extended Health and Dental Benefits
  • Fun, dynamic team culture
  • An opportunity to continually grow and learn
  • Ability to make a difference in the lives of others

How to Apply:

  • Forward resume and cover letter with Executive Assistant in the subject of the email to info@pregcare.com.
  • We thank all applicants for their interest. Only those selected for interviews will be contacted.


Ministry Focus
Pregnancy Resource Centre
Employment Status
Full time

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