Human Resources & Administrative Assistant

Catholic Charities of Archdiocese of Vancouver | Vancouver, BC

Posted Date 12/20/2018

Job Description

The Archdiocese of Vancouver is seeking a seasoned administrative professional to provide support to the Delegate for Operations and Human Resources Director.

The ideal candidate will be mission and service driven and will possess a high level of initiative, discretion and professionalism with a strong desire for continuous improvement in a fast-paced working environment.

 Key Responsibilities

  • Manages the daily administrative and logistical operations of the two offices;
  • Provides general administrative support including drafting communications, contracts, meeting agendas, coordinating meetings, calendar and email management;
  • Manages short term projects that can include liaising with outside contractors, research, contract management and follow-up reporting;
  • Manages transactional HR functions;
  • Maintains separate comprehensive electronic filing system for both offices including the HR Database (PayWorks);
  • Assists with recruitment and selection processes and orientation of new employees;
  • Liaisons with the Finance Office on issues relating to invoicing, expenses, payroll and benefits;
  • Maintains office and personnel files in compliance with legal requirements and established organizational policies;
  • Maintains online security card system and liaises with the Facilities Manager to troubleshoot system issues;
  • Assists the Director in managing WorkSafe BC, and short- and long-term disability files;
  • Manages the Volunteer Management function for the Pastoral Centre and 3rd party event inquiries;
  • Performs other related tasks and projects as requested.


Desired Skills and Experience

Knowledge of:

  • Relevant legislation, including Human Rights Act, Employment Standards Act; WorkSafe BC Regulations, Personal Information Protection Act, HR Management principles and best practices;
  • Project Management principles and process mapping would be considered a strong asset.

Ability to:

  • Obtain and provide clear, concise and complete oral and written information;
  • Establish and maintain effective working relationships with a variety of individuals or groups to complete work assignments, affect outcomes and to provide valuable quality service;
  • Organize and manage workload taking into consideration changing priorities, deadlines, and volume of work;
  • Identify problems and situations, refer to applicable policies, identify options and recommend appropriate courses of action;
  • Demonstrate extreme attention to detail;
  • Demonstrate high professionalism and strong interpersonal skills;
  • Maintain absolute confidentiality;
  • Demonstrate good judgment and discretion.


Experience, Education and Training Requirements:

  • Minimum two years of related experience;
  • Experience/proficiency in Microsoft Office Suite and database applications;
  • Completion of post-secondary coursework in human resource/organizational behavior would be preferred.

Working Environment

  • Monday to Friday full-time;
  • 12 to 18-month contract;
  • Excellent benefits package including pension plan;
  • The role would commence in February 2019.


Deadline to apply: January 11, 2019

Please submit a résumé and cover letter with “Admin/HR Assistant” in the subject line to:

Human Resources Office

Roman Catholic Archdiocese of Vancouver


Ministry Focus
Employment Status
Contract | Full time

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