Finance Manager (Part-time Contract Bookkeeper)

Finance Manager - Position Description 

WHO WE ARE: 

International China Concern (ICC) is a global Christian development organization bringing love, hope and opportunity to children with disabilities, and their families in China.  ICC exists to empower the disadvantaged to live life to the full, in the name of Jesus.  Our vision is to see all children with a disability living fulfilling lives in a welcoming society that accepts and respects them.  

ICC Canada exists to be a bridge between the work of ICC in China and Canadians with a heart to make a difference in the world. ICC Canada is one of 7 global National Offices. Our role is to resource our projects in China through fundraising and awareness raising. International China Concern Canada is a registered charity with the Canada Revenue Agency (CRA). 

POSITION SUMMARY: 

As the Finance Manager (Contractor), you will proactively participate in the stewardship of financial resources of International China Concern Canada, enabling us to continue and grow our mission. This is an opportunity to help shape the finance function of a growing national office, not simply maintain it.  

Working closely with the Administrator, Executive Director, Board and International Finance team, you will ensure accuracy of financial management and reporting across all financial operations and alignment with the strategic goals of the organization. The ideal candidate brings strong, practical bookkeeping skills and a heart for ICC’s mission. Established networks within the Christian, charitable, or not-for-profit community would be a welcome bonus.  

This is a hybrid contractor role based in the Greater Vancouver area, ideally with one day per week at our Burnaby, BC office, with flexibility for the right candidate. Regular in-person presence supports team integration, operational continuity, and participation in ICC Canada events. You will be part of a small, collaborative team and the wider global ICC network of offices. 

KEY TASKS & RESPONSIBILITIES: 

The key responsibilities of this position cover the following main areas: 

Day-to-Day Financial Operations 

• Manage full-cycle accounting, including general ledger, journal entries, AP/AR, and reconciliations. 

• Payment of invoices and invoice reconciliation, monthly bank and credit card reconciliation using Sage 50 and management of bank deposits and petty cash. 

• Process and coordinate payroll (fewer than 10 employees) through a third-party payroll provider (Ceridian or equivalent). Maintain RRSP contributions and extended health benefit records. 

• Process wire payments and international fund transfers to ICC International (Hong Kong). 

Compliance and Statutory Reporting 

• Prepare and submit Canadian statutory remittances including GST/HST, payroll source deductions (CPP, EI, income tax), and WCB (WorkSafeBC). 

• Communicate with government agencies (CRA and other relevant bodies) regarding information requests, assessments, and installment payments. 

• Assist with preparation of the Annual CRA Charity Information Return (T3010). 

• Coordinate the external auditors and manage audit processes. 

• Streamline current processes and ensure compliance with not-for-profit accounting best practices. 

Reporting and Analysis 

• Month-end reporting, including completion of management reports and balance sheet reconciliations. 

• Monitor financial performance and prepare comprehensive financial reports. 

• Monthly meeting with the Executive Director (and sometimes relevant Board delegate) to present financial reports. 

• Assist Executive Director with preparation of the annual budget and forecasting process for both the Canadian office and ICC International requirements. 

• Maintain and monitor intercompany (ICC International) accounts and reconciliations. 

• Ad-hoc reporting and financial analysis as required. 

Administration and Systems 

• Work closely with the Administrator to ensure accurate processing of donations into Sage 50 and maintain financial data integrity and alignment with the CRM (Dynamics 365). 

• Maintain accurate financial records in Sage 50 and Microsoft Excel. 

• Prepare cheques and electronic payments. 

• Proactively identify opportunities to improve financial systems, processes, and record management, including supporting a longer-term transition to digital recordkeeping. 

SKILLS AND EXPERIENCE: 

• Minimum 3 years’ full-cycle bookkeeping experience, ideally in a not-for-profit, registered charity, or church finance context. Formal accounting or bookkeeping training, or equivalent practical experience. 

• Proficiency with Sage 50 accounting software and ability to maintain Chart of Accounts and ensure compliance with reporting requirements. Experience with Xero or similar platforms also considered. 

• Comfortable working within a Microsoft 365 environment, including SharePoint, OneDrive, and Teams. Familiarity with CRM platforms (Dynamics 365 preferred) and the ability to maintain financial data integrity across accounting and donor management systems. 

• Intermediate to advanced Excel skills.  

• Strong working knowledge of Canadian tax and reporting obligations for charities, including CRA compliance, GST/HST, payroll remittances, and T3010 filing. 

• Experience with payroll processing and Canadian HR legislation, including applicable provincial employment standards. 

• Experience with intercompany reconciliations and international fund transfers is an asset. 

• Experience with grant identification or application support would be a bonus. 

PERSONAL ATTRIBUTES: 

• Desire to use your professional skills and experience to make a difference in the lives of some of the most vulnerable children with disabilities in China.  

• Understanding of and ability to operate within the Christian based culture, vision and mission of International China Concern.  

• Ability to communicate articulately and effectively with internal and external stakeholders. 

• Ability to manage tasks efficiently, meet deadlines while maintaining a high quality of work.  

• An existing network within the Christian, charitable, or not-for-profit community in Canada, including the Chinese-Canadian community, would be welcome, though is not required. 

• Openness to contributing ideas and connections beyond the finance function, where capacity allows. 

SAFEGUARDING STATEMENT: 

International China Concern is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults in all our programmes and operations. We expect all staff, volunteers, and partners to uphold this commitment and adhere to our safeguarding policies and procedures. 

All staff play a critical role in ensuring that safeguarding is embedded within the organisation. This includes promoting a culture of safety, ensuring child protection risks are identified and mitigated, and supporting staff and partners to uphold safeguarding standards. 

Pre-employment checks will be conducted in line with safer recruitment practices, including criminal record checks, reference verification, and assessment of suitability to work with children. The successful candidate will be required to complete safeguarding training and demonstrate a strong understanding of child protection principles, particularly in international and cross-cultural contexts. 

We operate a zero-tolerance approach to abuse and exploitation. Safeguarding is everyone’s responsibility, and we are committed to continuous learning and improvement to ensure the safety and wellbeing of every child we serve. 

REMUNERATION: 

This is a part-time contractor position with an annual budget of $25k-$30k currently assigned to this role. The successful contractor will be responsible for their own GST/HST registration, CPP contributions, and tax obligations. 

HOW TO APPLY: 

To apply, please send a brief cover letter and your CV to canada@chinaconcern.org with subject title “Finance Manager Role Application - [Insert your name]”. In your cover letter, tell us why ICC Canada’s mission resonates with you and what you would bring to this role. Applications are encouraged by October 15, 2026, and will be reviewed on a rolling basis. If a strong candidate comes forward before then, we will be in touch promptly.