Church Administrator

Guelph Vineyard Christian Fellowship | Guelph, ON

Posted Date 10/12/2021

Guelph Vineyard Christian Fellowship

Part-time Position: 12-15 hours/week

As a church without an office, the Church Administrator functions as a virtual office and as such is the point person for communications tor the church. This includes managing the day to day financial, organizational and technical tasks associated with running a church in a manner consistent with the values, vision and goals of the Guelph Vineyard.

Primary Duties and Responsibilities:

  • Financial
    • Monitor the budget, preparing monthly updates for the Board, tracking cash flow
    • Liaise with the accountant, providing needed documentation
    • Monitor Offering, deposits and charitable postings
    • Reconcile all donations and issue charitable receipts
    • write and distribute cheques
    • track funds donated and spent for Church ministries (missions, outreaches etc)
  • Point Person
    • Act as the main contact person on behalf of the Guelph Vineyard for CRA, Insurance, CCLI etc
    • Act as point person for purchases, leases and rental contracts
    • Support major purchases by researching best quality, pricing to meet church needs
  • Communications
    • Manage email
    • Pick up and process mail from local UPS store
    • Send weekly communication to our congregation informing them of opportunities, information and events
    • Regularly update the congregation's contact information
    • Oversee the church's online presence - website, social media etc
  • Event Coordinator
    • Oversee all bookings for venues, both regular Sunday meetings and special events
    • Co-ordinate volunteers for Sundays and special events
    • Monitor police checks for all ministry volunteers
    • Provide support for online gatherings (zoom, livestreaming services)
  • Administration
    • Prepare printed materials for meetings
    • Coordinate schedules and book meetings for Leadership Team and the Pastor
    • Take and distribute Minutes for Board and LT meetings
    • Liaise with the Pastor on a weekly basis
  • Advise and support the LT, Board and Pastor
    • Act as a sounding board
    • share insights and information
    • encourage and pray



  • Commitment to the vision, mission and goals of the Guelph Vineyard
  • Attendance at Guelph Vineyard Church is preferred


  • One year of post-secondary education


  • Two years of Office Administration experience


  • Computer literacy: Competent with word processing, spreadsheet and presentation software (e.g. MSWord, Excel, Google Docs)
  • Competency with financial systems (budgets, accounting, financial management): Quickbooks, Excel and basic accounting protocol
  • Bookkeeping training/experience an asset
  • Excellent written and verbal communication skills
  • Excellent organizational skills: self motivated and good at prioritizing. Able to manage a broad variety of tasks and people on a regular basis
  • Works well within a team and under direction
  • Proficient with the internet, email and social media


  • Conscientious: Able to complete multiple weekly tasks consistently and without reminders
  • Trustworthy: The C.A. is privy to confidential information and must hold important information about individuals and church business without disclosure
  • Flexible: The C.A. must maintain a joyful disposition and a people-oriented approach while problem solving viable alternatives when situations change.


To apply, please forward the following documents to:

  • Your Resume
  • A cover letter including why you are interested in this position
  • Three references
    • Two work references
    • One congregational reference



Ministry Focus
Employment Status
Part time

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